Deepstore – Underground Storage Solutions

Genus is proud to offer long-term archival storage services via its commercial relationship with Deepstore. Through this relationship, Genus is able to offer this unparalleled service to a much wider group of customers by consolidating collections which would not normally be considered for this facility.

Deepstore provides expert document storage and retrieval services at the UK's premier below ground facility, established in 1998. The site in Winsford, Cheshire stores over two million boxes with a dedicated operational team of over 60 people.
Alongside heritage storage, our services include records management services, magnetic media storage and other high-value and alternative media storage, electronic document records management (EDRM) – scanning & imaging, confidential shredding and destruction services

This facility has the highest environmental credentials in terms of its comparatively low energy usage and its imaginative re-use of a pre-existing space. It offers an amazingly stable temperature and relative humidity alongside naturally very high security.

Ideal storage conditions

  • 14ºC, 50% RH constant Temperature and Humidity Environment
  • Threat free environment from Fire, Vermin or Flooding
  • Repository only illuminated when occupied

Unbeatable security

  • Unique underground secure facility
  • Access to repository will be limited to security cleared staff
  • Security monitored 24 hours a day

Fully vetted and trained staff

  • Staff trained to TNA Care of Collection Standards responsible for handling
  • All of Deepstores employees are fully pre-employment police security vetted.

ISO and BS EN compliant

  • Custom built repositories exceed BS EN16893:2018 compliance and built to the original BS 5454 specification requirements
  • The site is certified to ISO 9001:2015, ISO 14001:2015 and ISO/IEC27001 accreditation.

From a minimum of one bankers box to your full collection, Deepstore is equipped to hold your archive to the highest standard.

Located 150m underground, the repository maintains a steady temperature of 14ºC with minimal fluctuation. DeepStore implements a failsafe measure by configuring their Munters units to maintain this temperature within a tight range of 14ºC  +/- 0.5ºC.

Similarly, the underground environment naturally sustains a humidity level of around 60%. As a safeguard, DeepStore sets the Munters units to stabilize humidity at 50%, ensuring that fluctuations do not exceed +/- 5% on any given day.

Utilising digital sensors, the system continuously monitors and records the environmental conditions of the repositories. Should parameters deviate from the predefined settings, the units raise an alarm.

TNA Approved

The National Archives (TNA) have been storing their low activity collections with Deepstore since 2004. Earlier in 2020, after a full tender exercise, TNA awarded a new fifteen year contract to Deepstore. There are currently 35km of TNA records stored here. Deepstore provide a regular retrieval and collection service to/from their offices in Kew, SW London. TNA audit Deepstore on a quarterly and ad-hoc basis to ensure they are complying with TNA's exacting standards.

Deepstore's operational staff team have received training from TNA on their Care of Collection Standards. This ensures that staff responsibly handle the valuable material that is entrusted to the facility.

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      Our free of charge consultancy offers you the opportunity to be visited by a digitisation specialist who can discuss your aims and objectives for the future. They will review your current collections and help you set out a plan to turn your originals into a digital archive or explore storage solutions, using the most suitable techniques, equipment and the ideal delivery platform, with no commitment to purchase equipment from us or use our services.

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