As a business, we want to ensure that all our suppliers operate in an ethical, sustainable, inclusive and accessible manner. This Code sets out the key social, ethical and environmental values that we want you to abide by.
We ask you to share this Code with your employees so they can understand our values and aspirations and contribute to our mutual success.
To meet our objectives and purpose, it is crucial that we act in an ethical, sustainable, inclusive and accessible manner, and this includes the way in which we source goods and services from our suppliers
This Code of Supplier Responsibility is for all suppliers. It defines what we expect from you in terms of responsible business practice and behaviour.
We define a supplier as any third party organisation that provides goods or services to Genus.
What we expect from you:
- Comply with this Code (and any future revisions) when you do business with us and agree contract terms.
- Explain the principles of this Code to your employees and sub-contractors that support Genus.
- Ensure fair and honest business with all your stakeholders, including employees, sub-contractors and other third parties.
- Consider the ethical, inclusive, accessible and sustainability-related practices of your supply chain.
You are encouraged to:
- Speak up if you are concerned about any actions or decisions that contravene the standards set out in this Code.
- Understand the ethical, inclusive, accessible and sustainability-related practices of your supply chain in order that you can either collaborate on best practice or offer support on improvements where appropriate.
Our expectations on our suppliers in terms of responsible business, sustainability practice and behaviour are grouped into five key areas:
We expect all our suppliers to respect the human rights of your own workforce, your supply chain and your customers.
We expect you to:
- Respect the human rights of your employees and to comply with all relevant legislation, regulations and directives, including awareness and mitigation of the risk of modern slavery in the countries and communities in which you operate and, where relevant, compliance with the UK Modern Slavery Act.
- Prohibit forced labour (slavery) and human trafficking in your supply chain and give all employees the right and ability to leave employment if they choose.
- Prohibit child labour.
- Ensure that wages meet legally mandated minima without unauthorised deductions.
- Allow your employees to legally organise and join associations (such as labour unions).
- Ensure working hours are in accordance with local regulation and industry practice and voluntary overtime is at a manageable level.
- Treat all employees fairly and not harass or discriminate against any group in your employment practices, in particular on the basis of gender, race, age, sexual orientation, gender identity, disability, faith, or family circumstances.
- Ensure there are no negative consequences for anyone who raises a concern.
- Champion your workforce and customers’ health, safety and wellbeing.
Inclusion and Diversity
We expect all our suppliers to understand our vision in relation to inclusion and diversity.
We expect you to:
- Proactively support the development of an inclusive and diverse workforce including fair representation of women, disabled, LGBT+ and Black, Asian and Minority Ethnic employees, and work to improve representation at senior levels.
- Consider all types of customer in everything you do, reflecting their evolving needs and circumstances, so that no groups are disadvantaged.
- We encourage you to:
- Have a documented Inclusion and Diversity statement or set of statements within your Policy framework.
- Encourage positive mental health at work, and have a documented mental health and wellbeing strategy.
- Strive for a supply base that is inclusive and diverse.
We expect all our suppliers to be committed to utilising, and making available, accessible technologies and products that contribute to the productivity of all employees, including those with disabilities. Genus defines disability as a colleague with a disability, long-term health condition (including mental health and neurodiversity) which has a substantial impact on their day-to-day life.
We also expect an accessible, inclusive and barrier-free experience for all our customers, including those who might have additional access requirements.
We expect you to:
- Abide by all standards, best practice guidance and regulations related to accessibility.
- Ensure that any technology, products and services that are sourced, take into account the access requirements of people with disabilities, and adopt a best practice approach to inclusion, accessibility and usability.
Doing Business Responsibly
We expect all suppliers to act with honesty and integrity, managing their business ethically and responsibly.
We encourage you to:
- Have a written Responsible Business strategy which sets out your approach, governance and the steps you take to ensure you are doing business responsibly.
- Adopt your own Code of Business Responsibility, or similar policies or statements that address your approach and management of the following responsible business issues and ethical business conduct including: adherence to local laws; ensuring no bribery and corruption; and ensuring business is conducted to the highest standards of business ethics and integrity (including no improper payments, no conflicts of interest, no fraud, no unfair competitive practices, no gifts and hospitality that could create a sense or appearance of obligation, and ensuring brand and intellectual property protection).
All businesses have a responsibility to be proactively identifying, managing, and reducing their environmental impact. This includes: greenhouse gas emissions, energy consumption, air and water pollution, water usage, waste (including hazardous), hazardous chemicals and impacts on nature and biodiversity.
We expect you to understand these impacts and to:
- Abide by all legislation and regulations related to environmental protection, including climate-related disclosures and transition plans where these are applicable to your organisation.
- Have a written Environmental Sustainability Policy which is appropriate and relevant for your organisation, which includes how your organisation is working to measure and reduce your environmental impacts, considering the lifecycle of your products and services, and support the transition to a low-carbon economy.
- We encourage you to:
- Have climate change and a nature-positive approach embedded within the strategy and governance of the organisation, in order that related risks and opportunities are managed appropriately.
- collaborate with us to help reduce our combined environmental impacts (which include carbon reduction, energy consumption, travel, water consumption and operational waste).
- Be certified (or work towards certification) to a formal Environmental Management System Standard such as ISO14001 or ISO50001.
Our Commitment to You
We will commit to:
- Ensuring we support an inclusive, accessible and ethical supply chain.
- Supporting viable opportunities to reduce environmental and climate impacts and to preserve our planet and natural resources.
- providing clear guidance about our payment procedures.
Businesses operating outside the UK must ensure that local country and jurisdictional legislation and/or regulatory requirements are adopted in addition to the requirements of this Code. We encourage our suppliers to act in the spirit of UK regulation which underpins the key social, ethical and environmental values that Genus abides by.