Need better access to records whilst working from home?

Need better access to records whilst working from home?

Are your employees working from home?

Is access to vital business documents becoming an issue for these employees?

Do you need to collaborate with an audit trail?

Many businesses, large and small, have been forced to change how they work and adopt remote working practises. Using Live-Docs can help you achieve that. Upload your documents into a cloud-based document management system that offers 24/7 access to your employees.

We can have a system ready for your business in 2 hours! If you need help to digitise your records, then we can help with that too. We offer both services and equipment to support business of all sizes.

State of the art document management

Live-docs is an innovative and flexible tool that supports an organisation’s digital archiving and management of documents, regardless of its business profile. The main goal of the system is to store business documents digitally in a safe, easily accessible place and organise them in such a way that access and retrieval to them is as easy as possible – all this within a standard web browser window.

Access and control – whenever, wherever.

The Live-Docs document management system can be provided either within a cloud SaaS (Software as a Service) environment or as a stand- alone solution installed on the client’s server to build a private cloud. In both cases documents uploaded into the system can be accessed from any device with Internet connection.

Optimised for performance

Specially designed databases provide the platform for efficient use of electronic content at a level impossible to achieve with paper documents. Time to find an invoice, order or personnel folder from dozens, hundreds or thousands of records can be measured in seconds.

Security without compromises

Connection to live-docs is always encrypted (SSL) and only users who have been granted the appropriate permissions can access resources. A user’s activity is recorded and visible to the administrator, who can also control which users are entitled to which permissions.

Key features of the system

Document profiles and attributes

Custom profiles can be created for each and every type of document, e.g. Purchase Invoices, HR Records, and Delivery Notes. Further documents can be described by attributes decided by the user, e.g. Invoice Date, Last Name, Insurance Number so as to minimise the time needed to find required records. Instant retrieval!

Users and groups

Control access to each document profile by creating password-protected user accounts and grouping them into departments corresponding to those existing in your company, e.g. HR Department, Accounts Department etc.

Live-Docs Records Retention

Helps maintain your own retention schedule and keep your records in order, as per your records management policies in line with the new GDPR REGULATION.

Featured Controls

Comments and notes on projects and work being handled by multiple users can be added and shared directly under relevant documents.

Upload documents directly from Network

Turn on the monitoring of selected directories on a local drive to automatically upload their content to live-docs select profiles and attributes. Scan, convert and transfer content of your paper documents directly to live-docs profiles using any TWAIN compatible device.

Await logs and their activity

Check users that are logged into the system and if needed remotely close selected sessions. Check system logs and reports in order to monitor user’s activity and control available system resources. Logs are also created against individual documents, check who has accessed activity and when.

Advanced Permission Structure

A robust administrator defined mechanism allows control of who can view/edit/delete documents in each profile.

Collaboration

Comments and notes on projects and work being handled by multiple users can be added and shared directly under relevant documents.

File Format

Search through the content of text documents (DOC, DOCX, RTF, TXT), spreadsheets (XLS, XLSX), PDF files and many more.

We are trusted by organisations from small to large across multiple industry sectors to provide tailored, cost-effective scanning services that provide a clear path to enhanced collaborative digital access and savings, whether that’s time, space, money or frequently all three. You can find out more about these services on our Digitisation and Equipment and Livedocs web-pages.